Working on Campus
Faculty and staff members are asked to review the information on the Health and Safety page, which provides more detail about aspects of the College’s plan that apply to all members of the Providence College community.
- Compliance with College COVID-19 health and safety guidelines should be the foremost consideration for those working on campus in the summer and during the fall semester.
- Face masks are required for everyone who is on campus at all times, with limited exceptions. Students may remove face masks when inside their own residences (residence hall rooms for on-campus students) and employees may remove masks when working alone in their own private offices.
- Persons on campus should take all possible steps to maintain six feet of distance from others (physical distancing) at all times. The College will take extensive measures, through the configuration of classrooms and other spaces and through the the implementation of new traffic patterns, among other steps, to help facilitate physical distancing. However, much of this responsibility will fall to individuals.
- College personnel are encouraged to use remote technology for meetings, when possible/appropriate. This includes meetings with students, such as faculty office hours.
- Faculty and staff members are asked to wash their hands regularly, and to take reasonable steps to help keep workspaces clean and disinfected.
- All faculty and staff members must stay home from work, inform their supervisor, and contact their medical provider if they are experiencing symptoms of COVID-19, have tested positive for COVID-19, have been exposed to COVID-19 (as an identified contact), or otherwise are feeling sick.
Before their first interaction with the campus community each day, faculty, staff, and students will be required to complete a self-screening for COVID-19 symptoms or recent exposure to someone who has tested positive. Employees will complete self-screening before coming to campus. The College is in the final stages of selecting an app for this purpose; download information will be made available as soon as possible.
COVID-19 Testing and Isolation
The College has developed a proposed testing program, subject to change based on evolving conditions and modified state/federal guidelines, centered on:
- point-of-care diagnostic testing for symptomatic individuals and close contacts of symptomatic individuals (faculty and staff members will contact their healthcare providers for testing);
- point-of-origin testing, i.e., a COVID-19 test three days before each student, faculty member, or staff member returns to campus, and broad population testing of the College community at the time of repopulating campus, and;
- additional population testing throughout the academic year according to best practices, as outlined by public health agencies and experts.
Any person experiencing symptoms of illness (in other words, any symptomatic cases) must avoid in-person interactions with the campus community. If a symptomatic case tests positive for SARS-CoV-2, this individual is then considered a confirmed COVID-19 case, and they will follow the College’s isolation procedures.
Faculty/staff members who test positive will be instructed to isolate at home.
Once a confirmed COVID-19 case is identified and isolated, the College’s contact tracing team will identify and notify the individual’s close contacts. Faculty or staff members identified as close contacts will then be advised to self-quarantine at home for 14 days. Close contacts may elect to be tested, but a negative result will not shorten the 14-day self-quarantine. The contact tracing team will follow up with individuals in self-quarantine. If a close contact tests positive for SARS-CoV-2, this individual is then considered a confirmed COVID-19 case, and they will follow the relevant isolation procedures.
De-densifying Workspaces (Staff)
Those who can work remotely to fulfill some, or all, of their work responsibilities may continue to do so. These arrangements, which should be approved by the immediate supervisor, can be made on a full or partial day/week schedule as appropriate.
- Supervisors are working with Human Resources guidance on phased staffing plans that might include scheduling personnel on alternating days, alternating half days, or with staggered reporting and departure times.
Working in a Classroom
Classroom users will be encouraged to wipe down desks, tables, and keyboards before and after class. Wipes and sanitizer will be provided for this purpose.
- A reservation system will be created for students who wish to use empty classrooms for study. There will be strict limits on the number of students who will be allowed to study in a classroom at any given time.
- Students and faculty members should be aware that classrooms will be subject to regular professional cleaning and disinfection, and it is possible that this activity will take some of those rooms off line during weekdays.
Working in an Office Environment
Personnel working in open environment must maintain at least six feet of distance from co-workers and wear a face mask at all times will in any shared workspace/room. Department supervisors will work with Human Resources staff members to assess open work environments and institute measures to physically separate and increase distance among employees, co-workers, and visitors/customers. Examples may include.
- Placement of visual cues such as floor decals, colored tape, or signs to indicate to visitors/customers where they should stand while waiting in line.
- Placement of one-way directional signage for large, open workspaces with multiple through-ways to increase the distance between employees moving through space.
- Consideration of designating specific stairways for ascending or descending traffic, if building space allows.
No more than one person should be in an office unless the required six feet of distancing can be consistently maintained. If more than one person is in a room, masks/face coverings must be worn at all times, even with six feet of distance between them. A mask or face covering is not required if you are working alone in a confined office space, but they are required in partitioned work areas that are part of a large, open environment.